2018-2019 PTO Meeting Minutes

January LeTort Elementary PTO Meeting   

Tuesday, January 22nd 2019

PTO Welcome and Introductions:

  1. Meeting began at 6:30 pm. Those in attendance signed in on the sign in sheet.
  2. Mrs. Warfel thanked everyone for their hard work and volunteering for the all of the events that rounded out 2018.
  3. There was a motion to approve the November PTO Minutes. Mrs. Beakes motioned 1st approval and Mrs. Cook motioned second approval.
  4. At the superintendent/PTO officer meeting there was discussion regarding the upcoming high school building project.
    1. 3-4 year project that has already begun but will be in full swing by the spring.
    2. There are about 300 construction workers that will be onsite daily. They all have their clearances and are able to be working on the premises when school is in session.
  • Notable changes that could be approved for the 2020-2021 school year
    1. School would begin after the Labor Day holiday and would end in May.

Principal’s Welcome

  1. Mrs. McPherson was unable to attend the meeting but asked Mrs. Warfel to give her report.
  2. The district will no longer be using the Remind App as there is now going to be a fee per line for the app. The district is working on an alternative for this.

Treasurer’s Report

  1. The following is events that brought in funds towards the end of 2018
    1. Movie Night $103
    2. Script Card Program $316
  • Holiday Shop $294
  1. Arooga’s $190
  2. Box Tops (from last school year) $1200
  1. PTO Past Event Review
    1. Family Movie Night
      1. This was the Helm’s last year taking the lead on the event.
      2. Holiday theme as a hit and a nice opener to the holiday season.
  • Great feedback regarding the movie choice and the engagement of the children that attended.
  1. The teachers enjoyed lasagna and salad for their holiday luncheon.
  2. Holiday Craft/Vendor Fair and Kids Only Shoppe was a great success. Returning vendors did just as well if not better in sales than the previous year. There was very little left in terms of items from the kid’s shoppe.
  3. Holiday Classroom Caroling was successful. Those who sang enjoyed their time and the children enjoyed listening to the holiday carols. There was a suggestion that for next year there may not be as much time needed in order to make it to all of the classrooms.

January/February PTO Events

  1. Mrs. Warfel stated that the teacher breakfast went well and the teachers were able to enjoy a variety of breakfast items.
  2. PTO ice skating event is looking to be rescheduled for a Sunday in February or March.
    1. Cones are available for children who need help in learning to skate.
  3. Mother-Son Dance
    1. Tentative theme is Red Carpet Night planned for 2/8/19.
    2. The evening will tentatively include popcorn, a movie themed basket give away and a keepsake craft.
  • Invites are planned to be backpacked the week of 1/28/19.
  1. Additional ideas or volunteers for helping with the evening should contact Ashlee Martzall.
  1. 6th Grade babysitting/Parents Night Out
    1. This evening is planned for 2/21/19.
    2. There will need to be permission slips for the 6th grade volunteers to have a parent sign off on.
  • This event will be about a two-hour time frame.
  1. There will be adults/ PTO officers present to supervise.
  2. There will need to be restrictions on the age of the children who are allowed to attend. For example, they will need to be potty trained.
  3. There was also discussion on having high school students volunteer to help with the event.

Meeting adjourned at 7:08 pm.

Meeting minutes taken and submitted by Erika Ream

November LeTort Elementary PTO Meeting

Thursday, November 29th 2018

PTO Welcome and Introductions

1. Meeting began at 6:35 pm  See attendance sheet for those who signed-in.

2. Team building moment: All in attendance drew a name of an employee.  Those in attendance will write a “Thank You” note to the individual name that was drawn, thanking staff (non-primary teachers) for their service.

3. There was a motion to approve the October PTO meeting minutes
Mrs. Hochreiter motioned the 1st approval and Mr. Murray motioned the 2nd approval

Principal’s Welcome

1. Mrs. McPherson shared that the St. Jude’s fundraiser was successful as a school-wide fundraising event. She shared that LeTort students raised $1,448 and that one of our own LeTort students will be able to deliver the money to St. Jude’s in person.

2. Classroom Scholastic Book orders support the classroom by building a teacher’s library. When books are purchased by families through Scholastic, teachers (by each teacher’s code) are able to earn money to purchase books for the next school year.  These books provide Non-Fiction text that supplements and promotes a child’s reading skills and interest in reading.

3. The Holiday Concert will be a different program this year.  The school concert will be held only for LeTort students the afternoon of 12/10/18.  Students that will be performing in this concert are the chorus, band, and orchestra, as well as the 2nd grade classes.  In addition, the same concert will be held for LeTort families and friends from 6-7 pm that same evening.

Treasurer’s Report

  • PTO 2018/2019 YTD Financial Reports
  1. Tara explained and presented a copy of the PTO 2018/2019 YTD Financial Re
  2. Tara reported that the LeTort Fall Fest came in under budget and that money was made with the sub sale

PTO Past Event Review

  • Roller Skating Night was 10/18/18
  1. Mrs. Myer shared that about 150 people attended. A total of 107 people rented skates and the rest brought their own.  All can look forward to the next roller skating event which will take place in the Spring of 2019.
  • Fall Fest 10/20/18
  1. Mrs. Hochreiter shared that the fall fest was an event that had a large turnout and all that came appeared to have a great time. There were activities for all ages.  The raffle prize table was the most popular, in which the most popular prize was the pizza lunch with Mrs. McPherson was won by a group of 1st grade boys.
  • Book Fair 11/6-9/18
  1. Mrs. Warfel shared a special thank you to all who were involved to pull-off this event. She shared that an increase in gross revenues could cover the cost of all the $7 books for student. She shared that this is the first year that the book fair made a profit at $345. Some in attendance shared that the $2 increase per book helped with book choice variety. The book fair also earned a $2200 Scholastic credit for LeTort to purchase items for classrooms.
  2. The Lollipop Poole was a success. It was mentioned that Kindergarten and 1st Graders had difficulty with knowing how much they could afford with their $7 credit. Someone mentioned that books should be possibly marked with a sticker for $7 and under, so younger children will be able to know what they can afford.
  3. Mrs. Mitchell and Mrs. Johnson mentioned that the Book Fair Commercials were a hit when shown, as it encouraged interest of students for the Book Fair.
  4. The “Wish List” for Teachers to “make teachers wishes come true” was available to access at the Book Fair.   A suggestion was made that a reminder be placed on the LeTort PTO blog, so that parents are reminded.
  • Conference Grab-N-Go 11/8/18
  1. Teachers had shared that they enjoyed these meals, as they could access their meal at a time that best suited them during parent-teacher conference Mr. Murray described what food items were included in the meals. The teachers appreciated the variety of meal choices. A special thank you to Mr. Murray was verbalized by all.
  • Library Appreciation Day 11/9/18
  1. Mrs. Warfel shared that the Librarians (Mrs. Paules and Mrs. Ulmer) were given appreciation cards which included a gift card to Tropical Smoothie.
  2. Librarian Appreciation Day was celebrated early this school year. PTO members thought that celebrating the librarians during the book fair would be the ideal time to acknowledge their dedication to LeTort students.
  • Dine-Out Night at Arooga’s 11/19/18
  1. Mrs. Hochreiter shared that about twenty families were able to attend. Arooga’s has a slower turn-over for tables compared to Friendly’s, so it was challenging to get all the families that showed up between the 5:30-8:00 pm time.  Mrs. Hochreiter also shared that the coupon was good for the whole day, but all that received the voucher may have not been aware of this.  All Arooga’s transaction receipts are sent to their main office in Harrisburg and she estimates that LeTort made about $190.
  2. Hochreiter shared that Parent’s Dine-out Night will be hosted at Burt’s Bottle Shop in March 2019. Some discussion on having the PTO and some 6th graders provide childcare for the children of parents that attend.

November/December PTO Events

  • Family Movie Night 11/30/18
    Mr. Helm shared that the movie ‘Arthur Christmas’ will be shown. This movie is an ideal fit (theme, rating, length) for the age population.  LeTort PTO will plan to serve popcorn and water bottles.  There will also be a gingerbread cookie and an ornament decorating station at intermission. Christmas trees will be set-up for lighting when the movie is playing. Upon entering the all-purpose room a ticket will be handed out to each child and an additional ticket will be given for any child who wears a holiday themed shirt or sweater. For the ticket raffle, one child will win a copy of Arthur Christmas.
  • Teacher Holiday Luncheon 12/10/18
    Mrs. Warfel will host and cover this event, details to be determined. This event will occur on the same as day the holiday concert.
  • Holiday Craft/Vendor Fair & Kids Only Shoppe 12/13/18
  1. Mrs. Warfel and Mrs. Hochreiter shared that this event will be from 5-8 pm. Flyers advertising the Craft & Vendor fair (a venues for small businesses) will be sent home with students on 11/30/18.
  2. Each vendor will pay $15 to host a table in the LeTort All Purpose Room. Setup will begin at 3:30 pm on 12/13/18.
  3. Mrs. Hoar is coordinating the Kid’s Shoppe. Mrs. Hoar is working on a Sign-up Genius to request for volunteers for this event, which will sent out shortly. Mrs. Hochreiter asked all in attendance to consider volunteering, as she would then forward onto Mrs. Hoar. Some discussion regarding whether or not parents are permitted in the Kids Only Shoppe. The Kid’s Shoppe will not take place during school hours this year.
  • PTO Holiday Classroom Caroling 12/20/18

Mrs. Warfel shared that caroling will take place on this date. The time of caroling is to be determined. She      shared that anyone who has their clearances can join the PTO in caroling through the halls of LeTort.

Meeting Adjourned

Meeting ended at 7:12 pm

Meeting Minutes taken and submitted by Bethany Landgraff

October LeTort Elementary PTO Meeting
Thursday, October 11, 2018

PTO Welcome and Introductions

  1. Meeting began at 6:35 pm with those in attendance stating their name and something unique about themselves that the rest of the group may not know.
  2. There was a motion to approve the September PTO meeting minutes
    1. Dana Cook motioned 1st approval
    2. Tara Beakes seconded the motion for approval

Principal’s Welcome

  1. McPherson shared that the school is looking for monthly nominations for student(s) of the month.
  2. There are two upcoming assemblies planned for the LeTort students
    1. 10/26/18 Magic is Real-Jo Romano
    2. Date in May TBD Dancing with the Honeybees- Clifford Wright-Sunflower
  3. McPherson shared a 4 minute clip of the play for the all school field trip “ You and Me and the Space Between”
    1. The all school field trip is for students and staff only, there is no need for parent volunteers to chaperone.

Treasurer’s Report

  1. There was $50 budgeted for National Custodian Day, only $38 was spent.
  2. There was $350 budgeted for the Roller Skating Party, only $ 300 was spent.
  3. Cans for Kids brought in $20 in September.
  4. There was a question regarding any checks that may not have been cashed yet for Laps 4 Letort; it was explained that there are no outstanding checks.
    1. There was an issue with the GoFundMe account where funds were returned to some donors. This issue has since been reviewed and resolved.

PTO Past Events Review

  1. Apparel Sale
    1. Apparel is in and will be distributed.
    2. There was a $383 profit from the sale.
  • There will be an additional apparel sale in the spring.
  1. National Custodian Day 10/02
    1. Both custodians extended their sincere thanks for all of the cards they received from the students as well as the $ 15 each Subway gift card they were given from PTO.
  2. Bus Driver Appreciation Week 10/9-10/12
    1. This appreciation week was run differently this year as students were given ideas that they could use as a guideline to show their appreciation for their bus driver rather than having a specific activity assigned to each day of the week for students. This change was made in the hopes that there would be more flexibility given to the families.

October/November PTO Events

Sub Sale

  1. There were 84 forms turned in.
  2. There were a few cash donations made.
  • There will be a drive-thru pick-up for the subs during Fall Fest on 10/20

Teacher Luncheon 10/15/18

  1. Waiting to see what the weather will be like before making a decision on what food will be provided.

Roller Skating Night 10/18

  1. Parents are welcome to walk with regular shoes on in the center of the rink for the less experienced skaters.
  2. All children and siblings are welcome regardless of ability to skate.

Fall Fest

  1. Still in need of volunteers to help.
  2. The Scoops food truck will be there to purchase food.
  • There will be a FB post to encourage families to bring a cooler to keep their subs in if they are planning to stay and help or enjoy Fall Fest right after getting their subs.

Book Fair 11/6-11/9

  1. The theme this year is Enchanted Forrest
  2. There will be a sign-up genius going out for volunteers to help.
  • Each child will receive a voucher for a book worth up to $7
  • Teachers will be asked to have a dress down day for $5 donation where they can dress up as their favorite mythical creature.
  • Volunteers will asked to be dressed up as well.
  • The Book Fair will be using Scholastics “All for Books” Program to help cover the cost of the $7 book for each student.
    1. If a student brings in a monetary donation, they will be able to pick a prize.
    2. There will be a lollipop pull that the students can pull a lollipop and if the base of the stick is black they get a prize.
  • Tuesday 11/6 1:30-3:30 set up
  • Hours Open:
  • Wednesday 11/7 open 8:00am-9:00 am and 1:30-4:00
  • Thursday 11/8 open 8am-8pm
  • Friday 11/9 open 8am-1:30 pm
  1. Conference Grab-N-Go Dinner for Teachers
    1. Crack Pepper Catering will be making the dinners.
    2. The staff will have a choice between different sandwiches or 2 salad options.

Next PTO Meeting 11/15 @ 6:30pm in the library

Dine-Out Night @Arooga’s 11/19

  1. 15 % of the proceeds will benefit PTO

Family Movie Night

  1. Mr. Helm is thinking over appropriate movie choices for the evening.
  2. The Star was given as a suggestion.

Open Floor Discussion

  1. There was a question asked regarding when the teacher Christmas Giving tree would be set up. It is the hope that it will be set up and ready for the family movie night on 11/30/18.
  2. There was a suggestion about recognizing 3 volunteers who have given countless hours to the students and staff at LeTort over the years. Ideas were discussed on how to recognize them. Mrs. McPherson stated she would look into this more and report back.

Meeting Adjourned

  1. Meeting ended at 7:27pm

***Meeting Minutes Taken and Submitted By Erika Ream***

LeTort Elementary PTO Meeting
September 20, 2018 at 6:30 pm in the LeTort Library

PTO Welcome and Introductions

  • PTO officers and those in attendance introduced themselves to the group and indicated what grades their children were in.
  • Jerissa Warfel began the meeting with a team building moment. Jerissa shared how each person plays a role in our LeTort community.

Principal’s Welcome, Carly McPherson

  1. Carly gave clarifications on what parents need clearances for when volunteering:
    1. Clearances are needed to attend field trips and if volunteering as a classroom helper.
    2. Clearances are not needed to have lunch with your child.
  2. Parents are not permitted to be on the playground with their child during recess.
  3. Carly introduced special guest Charlie Reisinger who explained the laptops the 5th and 6th grade students are using this year.
    • The laptops the 5th and 6th grade students are using are part of the 1:1 program
    • For the 2019-2020 school year, the 4th grade students will also be included in the 1:1 laptop program.
    • The laptops have an industrial grade web filter on them to monitor what the students are accessing.
    • Parents can set up additional filters on their home routers for when the laptops are being used outside of school.
    • There will be permission slips for parents to sign at parent/teacher conferences in order for the students to bring the laptops home.
    • Fee for the first instance of damage to the laptop is up to $100. The fee for the second instance of damage is $200.
    • If the laptop is lost, the parent must pay for the total cost of the laptop.
    • Students will receive a new laptop every 4 years for middle and high school students and every 3-4 years for elementary students.
    • Elementary and middle school students will turn their laptops in at the end of the school year each year. High school students are permitted to keep the laptops during the summer months.

“Best Year Yet”- PTO 2018/19 Event Calendar

  1. On 4/3/18 there will be a whole school field trip to the Ware Center to see a play called, “You and Me and the Space Between.”

Treasure Report

  1. There was a more simplified Treasurer’s report distributed to the group which showed what each event/activity brings in and how much is spent for said activity.
  2. The question arose as to why PTO carries over a large balance from year to year. Jerissa explained that there needs to be some monies in the account to start the following school year off healthy, but that in order to not carry over such a large balance there are more events added to the calendar for this year and PTO will invest more money in events during the school year.

September/October 2018 PTO Events

  • Sub Sale is running from 9/20-10/09
    1. Sub pick ups will be on 10/20 during Fall Fest
    2. National Custodian Day is 10/2
      1. Students were asked to make cards to bring to school
  • Bus Driver Appreciation Week 10/9-10/12
    1. Students will bring home a half sheet reminder
  • Book Fair
    1. There will be a meeting on 10/11 at 5:30 pm for those interested in helping with bookfair.
    2. The book fair theme for this year is Enchanted Forest
  • Letort Roller Skating Night
    1. Being held on 10/18
    2. This is not a drop off event.
    3. Those attending are responsible to paying for this roller skate/roller blade rentals.
  • Letort Fall Fest
    1. Will be held on 10/20 with a rain date of 10/21.
    2. The event is from 11:00-2:00 on the Letort grounds.
    3. There are volunteers needed for this event and a sign up genius will be sent out to anyone interested in volunteering.

Soliciting Volunteers

In previous years parents and volunteers were able to sign up for different events for the entire school year at meet the teacher night. For this year, volunteers will be able to sign up to help with events through “sign up genius” invites. Announcements asking for volunteers will also be posted on the PTO blog and Facebook page.

  • Open Floor Discussion
    1. Dining Night Out
      1. This is a new event this year which will be held at Arrooga’s on Centerville Road.
      2. This event will be held the week of Thanksgiving.
  • This is a change from previous years where Friendly’s was used.
  1. Vouchers will be going out to families and you must have a voucher before the event starts. We cannot be handing vouchers out during the event.
  • Meeting Adjourned at 7:30 pm.

**Meeting notes taken and submitted by Erika Ream**