2019-2020 PTO Meeting Minutes

PTO Meeting September 19, 2019

  • Meeting began at 6:30pm with a welcome by Jerissa Warfel and introductions by attendees.
  • Principal’s Welcome
  1. McPherson said we have had a great start to the school year!  She spoke about the Archie’s Math assembly that is coming up in October.  Kindergarten-2nd grade will have the assembly on October 22nd and 3-6th grade will have it on October 23-24th.  She showed a video of what the assembly will be like and many in attendance commented that it looks like a lot of fun!
  2. McPherson also spoke about school safety.  There will be a letter sent out within the next 2 weeks with information regarding an intruder drill that will be led by Sgt. Geier of Manor Township Police.  After the drill is completed, a follow up letter will be sent out.
  3. She also went over the Sapphire parent portal.  This will be a huge way of communication between parents and the school so make sure you sign up!  You are now able to send in excuse notes and early dismissal notes through the portal.  There was a blog sent out with instructions on how to do that through the portal and Mrs. McPherson showed an example of what it would look like online.  Since we are no longer using the Remind text system, text messages can also be sent out to parents through Sapphire.  A text will be sent out reminding parents about the early dismissal on Friday September 27th.  If you do not receive that message by Monday September 23rd, please contact the office so they can make sure your account is signed up to receive text notifications.
  4. A question was asked about the award that LeTort was nominated for during last year’s school year.  LeTort was nominated, along with 13 other schools from the state of Pennsylvania, for a National Blue Ribbon award from the US Department of Education.  If chosen, LeTort would be only the 4th Lancaster County school in 25 years to receive the award.  This would be a huge honor!  A decision will be made next week and hopefully we will be hearing some good news from Mrs. McPherson!
  • Treasure’s report
  1. Jerissa went over the budget that was handed out for the 2019/2020 year.
  • Changes of events for 2019/2020
  1. The last day of school is tentatively Friday, May 29th (pending any snow days).
  2. Laps for LeTort will not be held this year due to the PSSA make up schedule. LeTort will have an all school celebration day on Friday May 8th so that every student can have an opportunity to participate.
  3. Parent’s night out was cancelled due to scheduling issues last year with weather.
  4. Yoder spoke about a change to the vocabulary parade this year. There is a committee that will be meeting soon to discuss doing something like a books and breakfast idea instead of the vocabulary parade.  Eventually, she would like to hold the parade in October so that the costumes (that parents and students work so hard on!) can be reused for possible Halloween costumes.  Since we just had a parade in May, the hope is to take a year off from the parade and continue next year with the new date in October.
  • September/October upcoming PTO events
  1. Sub sale forms due 10/9 (a reminder will be sent out closer to due date) and pick up will be at Fall Fest on 10/19.  Sub pick up will not be changed if Fall Fest is moved to rain date.  There is a need for 2 volunteers (no clearances needed) to run the sub pick up.  If interested, please contact Jerissa Warfel or Dana Cook.
  2. Custodian day is 10/2. Individual classrooms will do something specific for the custodians so look for more information from the teacher.
  3. Bus driver appreciation week is 10/15-10/18. Suggestions will be posted on the blog of things you could do for the bus drivers.
  4. The next PTO meeting will be Thursday 10/17 at 6:30pm. The first half of the year the meetings will be on Thursdays and then starting January, they will be moved to Tuesdays.
  5. Roller skating night is being coordinated by Heather Myer. She will send home information on the date, time, etc.
  6. Fall Fest is being coordinated by Melissa Hochreiter. She noted that there was a great turn out last year so keeping a lot of the same things this year.  There will be a big ticket item (similar to the escape room last year), barrel train rides, carnival games, prizes, scoops food truck for food.  Lots of volunteers are needed for this FREE event so keep an eye out for a blog post or contact Melissa if you are interested!
  • Open discussion
  1. Jerissa noted that anyone who has their clearances and are interested in taking photos during school events for the yearbook should contact Dana Cook.  Dana will send out an email to those parents who reached out with a list of dates/events that help is needed.
  2. Yoder is looking for new ideas/suggestions for the summer reading program and/or incentives. She mentioned a summer reading library held at Letort 2 times a month would be a fun possibility!
  3. A question was asked about the fall apparel fundraiser. Jerissa clarified that feedback from last year was that it was too close to the PM pink out t-shirt fundraiser.  LeTort’s fall apparel will be sent out the end of September/beginning of Oct and the orders should be in for the holidays.  There will be t-shirts and sweatshirts with PM logo and a vintage LeTort t-shirt available for purchase!
  4. The coupon book fundraiser will be coming out soon. It will be all electronic so that coupons will be available on your phone.  Instead of selling books, it will be a card with a code on it to activate all the coupons.
  5. There was a question about the PTO supply boxes and how/who should fill them up. There are labeled boxes in the closet in the back near the car rider doors that can be used to re-stock the supply boxes.  If there is a specific need, please let the PTO know!
  • Meeting adjourned at 7:15pm
  • Notes taken and submitted by Ashlee Martzall